Fleet Management & Logistics ERP

Odoo Fleet is the vehicle registry and lifecycle management module within Odoo ERP. It stores every vehicle's details — VIN, registration, insurance, fuel type, assigned driver, and odometer — and links to Odoo Maintenance for preventive and corrective repair management, Odoo Purchase for spare-parts procurement, and Odoo Accounting for cost-of-ownership reporting. Unlike standalone fleet software, Odoo Fleet shares the same database as HR, Payroll, and Finance — so driver payroll, repair invoices, and fleet costs are unified without middleware.

Odometer readings can be entered manually by drivers or fleet managers, or fed automatically via GPS telematics integration. When the odometer reaches a configured service interval (e.g. every 5,000 km), Odoo automatically creates a maintenance work order and notifies the responsible workshop. Time-based triggers (e.g. annual inspection regardless of distance) run in parallel — whichever condition is met first creates the work order.

Yes. Odoo Fleet supports unlimited vehicle categories, each with its own maintenance schedule templates, fuel type, and cost-centre allocation. A logistics company can manage heavy trucks (with 10,000 km service intervals), delivery vans (5,000 km), and company cars (annual service) all within the same system — each following its own schedule and reporting to its own cost centre.

Each driver record in Odoo stores the IQAMA number and expiry date for non-Saudi drivers. Odoo's scheduling engine sends automated email and SMS alerts to the fleet manager and HR team at 60 and 30 days before expiry. Drivers with expired or expiring IQAMAs are flagged on the fleet compliance dashboard, allowing the HR team to initiate renewal in advance of the legal deadline.

Odoo does not include built-in GPS hardware but integrates with GPS telematics providers via API. iWesabe connects Odoo to GPS platforms common in the KSA market — feeding live vehicle positions, trip history, and odometer readings directly into Odoo. This enables the maintenance triggers, route efficiency reports, and fuel consumption analysis to be fully automated rather than manually updated.

Every fuel fill-up is logged in Odoo against the specific vehicle: date, station, quantity (litres), price per litre, and odometer at fill. Odoo calculates fuel efficiency (km/litre) per vehicle and trends it over time. Fuel costs are allocated to analytic accounts for cost-centre reporting. Vendor fuel invoices are matched against fuel log entries — any variance is flagged for review. This replaces the manual fuel card reconciliation process that typically consumes days of accounts team time per month.

A fleet of up to 100 vehicles with standard preventive maintenance schedules, driver records, and basic GPS integration typically goes live in 4–8 weeks. Larger fleets (200+ vehicles), multi-depot operations, or implementations requiring deep telematics integration and GOSI payroll configuration for drivers run 10–16 weeks. iWesabe scopes based on fleet size, vehicle categories, number of depots, and whether GPS integration and driver payroll are in scope.